Is it just me or has the Harvard Business Review become more action-minded and less academic-driven? I’ve been reading HBR for years now and typically found most articles to be too aloof and too obtuse to apply to my everyday business life. But the March issue is chock-full of great articles with learnings you can apply immediately to improve your business and how you manage your business.
I’ve already posted my takeaways from Marcus Buckingham’s article, “What Great Managers Do.” And now I’m posting takeaways from the highly informative interview with Michael Dell and Kevin Rollins. Michael is DELL’s Founder and Chairman and Kevin assumed CEO responsibilities at DELL in 2004. (Click here to purchase the entire article from HBR.)
I learned more about the culture of DELL in twenty minutes from reading the article than I have in twenty years of knowing the company. After reading the interview, I now understand how and why complacency has never and will never creep into the culture of DELL. This is a truly remarkable read. My takeaways are below …
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On why competitors haven’t been able to copy and beat DELL at its game …
ROLLINS: The same reason why Kmart can’t imitate Wal-Mart. What Wal-Mart does isn’t rocket science—it’s retailing. Why can’t everybody be Wal-Mart or JetBlue or Samsung or whatever the best company in their industry is? Because it takes more than strategy. It takes years of consistent execution for a company to achieve sustainable competitive advantage. So while Dell does have a superior business model, the key to our success is years and years of DNA development within our teams that is not replicable outside the company. Other companies just can’t execute as well as we do.
On the fallacy of high R&D spending …
ROLLINS: Asset reduction, inventory reduction, speed and time consolidation—these became more important than how much you spend on R&D. High R&D spending, when you do it to create proprietary products, leads you into a niche strategy, not a broad-based strategy. Yet many companies continue to argue that the winner will be the biggest R&D spender.
DELL: That paradigm belongs in the Smithsonian with the dinosaurs.
On the perception DELL is not an “invent” company …
DELL: We invent quite a bit but have a different approach. Our business model reflects what customers truly believe is important. We were the first in our industry to really embrace the Internet and to identify the role that standards would play in the server and storage markets.
For every dollar we put into R&D, we get about six dollars back in profit. When Samsung puts in a dollar, it gets three or four dollars back. Those are both pretty healthy ratios. Microsoft earns about $18 billion in operating income on about $7.7 billion in R&D spending. But Sony invests $1 billion and gets back only $200 million in profits. Sony is overinventing. They invest in things that might be exciting but that aren’t valued by customers. So they can’t generate good returns.
ROLLINS: Our competitors can’t beat Dell while also spending a ton of money on R&D and trying to be “invent” companies. Those two goals are mutually exclusive.
On implanting the DELL DNA throughout the company …
ROLLINS: We drummed into our people’s heads, through presentation after presentation, what’s good performance and what’s bad performance. They saw data on inventory every day. They got rewarded when inventory came down and punished when inventory went up.
DELL: By the way, the reward and punishment didn’t come from us, it came from our people seeing for themselves how much better their businesses worked when they didn’t have inventory.
On what happens when a DELL manager doesn’t deliver positive results …
ROLLINS: You become a pariah. We’ve had a no-excuses culture from the beginning. Whenever we hear that a business might have to lose money for a while, we challenge the GM to figure out how to run the business better than anyone ever has and not lose money.
DELL: If you start accepting the idea that a business doesn’t have to make money—for reasons that you might convince yourself are real—then that’s what happens. The opposite is also true. If you say, “No, we’re going to make this business profitable,” good things happen. Of course, the first kind of culture is easier to live in than the second.
On creating a high-performance and high-expectations corporate culture …
ROLLINS: It requires discipline and consistency. We know, down to our toenails, that our model works. When Dell fails to execute, it’s either because the GM is applying the model wrong or he’s not the right GM. In either case, Michael and I are to blame. When you fail to execute, our culture says, “Fix it. Find what’s wrong, and fix it. Or ask for help.”
On DELL managing by ‘fear’ or by ‘truth telling’…
ROLLINS: We’ve tried to create a culture where openness and honesty are encouraged.
DELL: The worst thing you can do as a leader at Dell is to be in denial—to try to convince people that a problem’s not there or play charades. A manager is far better off coming forward and saying, “Hey, things aren’t working, here’s what we think is wrong, here’s what we’re going to do about it.” Or, even, “Hey, I need some help. Will you help me?” That manager won’t have a problem. The manager who covers up and says it’s really not as bad as it looks—he’ll have a big problem.
ROLLINS: Our culture has evolved from a fear of the consequences of not telling, to where you just know you have to tell. It’s the way we all operate. Everybody sees everybody else’s numbers and gets to help with suggestions about their businesses. Here you can’t tell your boss or your peers, “Stay out of my business.” Openness and sharing are part of success at Dell.
On decision-making at DELL …
ROLLINS: The first rule is: Make your decision fast—even if you don’t have complete data. Get the best data you can, because making a decision with no data is a sin. But delaying a decision while you overanalyze the data is not good.
On the perception of DELL’s innate conservatism in decision-making …
ROLLINS: We are very risk averse.
DELL: In our industry, many promising new ideas become short, dead-end roads. We have a pretty good record of not going down them. That’s why our competitors accuse us of not being innovative—because we’re not investing in tablet computers or artificial intelligence.
But are we innovative? Show me another company that’s 21 years old, has $50 billion in revenue, and hasn’t done acquisitions. We’ve achieved massive organic growth, despite our caution about entering new businesses. We’ve led the market in the areas of innovation we believe will be important to customers—like the Internet, the commoditization of servers and storage, and converting from CRT monitors to LCDs. We’re not looking for the most challenging problems, we’re looking for the easiest problems that have the most opportunity.
On other companies poaching DELL’s high-performing employees…
ROLLINS: They [other companies] think hiring a Dell manager will allow them to replicate our operational and financial success. But it’s not that easy. If you hire a Dell-trained GM, you’ll get a smart, tough P&L manager. But a single manager cannot create Dell. That’s why Michael and I don’t take as much credit for the success as people might like to give us. It’s taken a team of a lot of people to create Dell.
A Dell GM couldn’t be as successful without the tools he gets at Dell. At another company he’d find himself asking, “Where’s my dashboard? Where’s all the talent?”
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